January 12, 2021 - Board Meeting Highlights

January 12, 2021 - Board Meeting Highlights

The Agenda for the January 12, 2021 Prairie Rose board meeting can be found here: Meeting Agenda

Communication with County of Forty Mile: The board received a letter from the County of Forty Mile expressing concern about the consultation process Prairie Rose underwent last February related to proposed Capital Plan changes impacting Burdett and Bow Island schools. Superintendent Roger Clarke reminded the board of the consultation process, as well as the timelines that allowed for public input before the board voted to modify Prairie Rose’s Capital Plan in April 2020. The board approved that a letter be drafted to share this information, along with an invitation for the County to make a presentation to the board if they have further concerns.

South Central High School Presentation: South Central School principal Jean Kimber provided an overview of the school’s learning goals, priorities, and communication strategies. Insight into how the school is managing the junior and senior high learning environment during the COVID-19 pandemic was also shared. This past September grade 7’s, 8’s and 9’s were moved over from Oyen Public School to South Central. It was noted that due to COVID-19, students are in cohorts so there has been no issues with younger students getting settled and comfortable in their new school. An overview of CTF programs, afterschool student options, academy successes (Badlands, SAHA), and reflection of online learning was also provided. It was noted that overall the school was really happy with the level of attendance and engagement during learning from home, with the challenges mostly being related to outside device distractions.

Building Operations Accountability Report: Director of Maintenance Operations Darrell Drefs presented the Building Operations Accountability Report for information.  Overall, it was noted that the maintenance department was able to get a considerable amount of work done last spring, due to students learning from home during COVID-19.  In total, the department spent approximately $2.5 million on infrastructure maintenance projects during the 2019-2020 school year and completed 1,775 work orders. Projects planned for the current school year include, replacing aging/failing mechanical at Parkside, upgrading exterior drainage at Warren Peers, upgrading the shop dust collection and shop MUA units at South Central, upgrading the fire alarm system at Seven Persons, upgrading the BMS control systems at IF Cox and Ralston, a new server room at Ralston, duct cleaning at Irvine and Foremost, and finalizing the track and field at Eagle Butte.  It was shared that a value scoping session has been recently started for the Burdett/Bow Island Capital Plan project.

Inclusive Education Accountability Report: Director of Inclusive Learning Camille Quinton presented the Inclusive Education Accountability Report for information.  Under the new funding model introduced for the 2020-2021 year, $4.9 million dollars has been budgeted for services and supports, with additional $755,878 provided from general instruction funding. The report also included a breakdown of students based on coding, PUF student allocations (with the majority receiving speech and language supports), educational assistant supports per school, and behavior supports.  It was also noted that due to the COVID-19 pandemic, no data or results are available for PAT and Diploma testing.

Financial Report: Assistant Secretary Treasurer Candice Hintz provided a financial report update as of November 30, 2020. It was noted that revenues are expected to come in $21,000 under budget due to changes in transportation and tuition billed out, while expenses are projected to be $30,000 under budget as a result of decreased transportation costs (at-home learning for grades 7-12). Overall, the division is now forecasting a projected deficit for the school year of $342,141, which is a $9,000 decrease from the fall updated budget projection of a deficit of $351,140.  

Trustee Remuneration: The board approved a modification to policy GP#14 Trustee Remuneration that allows the board chair to be compensated for work done outside of regular trustee duties.  The change allows the chair to claim up to three additional four hour blocks per month for duties such as telephone calls, media interviews, meeting preparation, etc.  Submitted hours must be approved monthly by the Secretary Treasurer.